Rules and conditions of Coates Herd Book (Beef)

Amended 20 December 2017. Applicable from 1 January 2018 onwards.

©Catherine MacGregor

©Catherine MacGregor

1. All registrations to be sent to The Beef Shorthorn Cattle Society, Society Pavilion, Avenue M, Stoneleigh Park, Kenilworth, Warwickshire CV8 2RG.

2. The Society will only accept registrations from the breeder who must be a bona fide member of the Beef Shorthorn Cattle Society, or in the case of imported animals, from the owner.

3. Registration forms can be obtained from the Society and photocopies can be made. Fees must be submitted along with application forms. Computer-based information systems may be substituted for registration forms by prior approval of the Society.

4. Cost of registration: Please refer to the current costs published and dated by the Society. Refunds will not be made in the event of a registration being cancelled.

5. The member will be able to register his/her cattle under the member’s herd name provided the herd name is registered. Council may decline to register any herd name considered similar to another breeder.

6. To be eligible for registration, all animals must be of Shorthorn colour: red, white or roan.

7. Animals may be refused registration if of a colour showing markings or conformation foreign to the Shorthorn breed, and including genetic defects.

8. Calves must be registered or birth notified by the age of four months.

9. See below:

a) Each animal submitted for registration must be the progeny of a sire and dam each of which is registered with the Society in the pedigree section of Coates Herd Book (Beef), or other approved overseas Herd Book. The directors of the Beef Shorthorn Cattle Society will have sole discretion to decide which overseas herd books are approved.

b) All cases of dead-born calves or calves which for any reason are not to be entered into the Herd Book must be notified to the Society on the appropriate form. Such notifications must be made within four months of the date of birth. Late registration of calves for which full details have been notified to the Society will be accepted for registration on payment of the appropriate fee.

10. On late registration, of birth notified calves, fees increase as follows:

a) Over 4 months, and up to 12 months old – double the standard fee.
b) Registration of FEMALE animals over 12 months of age - £100
c) Regi strations of MALE animals over 12 months of age - £200

11. Animal identification:

Each animal for registration must be identified as follows and exactly corresponding to the unique UK Cattle Passport e.g. UK 000000 000000. A Coates Herd book (Beef) number will be issued on the pedigree certificate.

12. Animal name:

Females - Herd name/cow family name/cow name or number.

Males - Herd name/bull name or number.

13. Calves’ names shall also include a suffix as a designated letter: P polled, H horned, AI got by artificial insemination, ET embryo transfer, IIU imported in utero.

14. Polled and Horned animals to be recorded together in the Herd Book. The abbreviations (P) or (H) to be registered as part of the name. (P) where the progeny is polled or showing loose scurs unattached to the skull. (H) where the progeny is horned or dehorned.

15. When an animal is a twin it shall so be stated following the name of the animal on the registration and the sex (M) or (F) given of which it is a twin.

16. The Society reserves the right to recover from the member the full cost of responding to correspondence and enquiries for identification resulting from tag loss; the responsibility for proof of identity at all times to rest with the owner.

17. From July 1st 2011 all male calf registrations must be accompanied by a hair sample for DNA testing. All bulls born after 1st January 2000 used for semen collection, must be DNA tested/blood typed and that report lodged with the Society prior to registration of its progeny got by Artificial Insemination/ET.  From 1st January 2018 all male calf registrations to be sire verified at their breeder’s expense.

18. In any dispute over parentage the Society reserves the right to have the animal DNA/blood typed at the owner’s expense.

19. Registration of calves got by “embryo transfer” and “imported in utero” shall be accepted by the Society provided all other bylaws of the Society are complied with. All embryo born animals are to be TH tested and myostatin tested and parentage verified at their breeder’s expense prior to registration as of 1st January 2018.

20. When live animals, semen or embryos are imported, the importer must register with the Society a four-generation pedigree together with the relevant registration fee before any progeny can be registered. The imported genetics is entered into the “register for imported animals”. The country of origin will be denoted on the registration certificate by abbreviation. Offspring of these imported genetics, subject to the breed standards of the Beef Shorthorn Cattle Society at the time of application, are eligible for registration in Coates Herd Book (Beef). All imported animals are to be TH tested and myostatin tested before registration at their breeder’s expense.

21. Animals registered in Coates Herd Book (Dairy) can only be imported into the Beef book if they are 100% (pure).

22. It is beholden on the importer to satisfy the breed standards required by the board of directors of the Beef Shorthorn Cattle Society at the time of application and registration. The Board of Directors of the Beef Shorthorn Cattle Society shall accept no liability for costs incurred with an unsuccessful application.

23. Private sale – If an animal is transferred into another pedigree herd outside a Society Sale, both buyer and seller must sign and date the back of the pedigree certificate and return it to the Society for endorsement and re-issue with the appropriate fee submitted. The cost and responsibility rests with the seller.

24. When selling pedigree Shorthorns which include the involvement of the Society in the transfer of the pedigree certificate to the new owner, the Society recommends to its members, with no cost, liability or involvement of the Society, to provide to the buyer the quality assurance of Breeding Warranties currently required by the National Beef Association.


25. Progeny of a bull registered in the pure-bred section of Coates Herd Book (Beef) mated to an animal registered in Coates Herd Book (Dairy) UK and Ireland can be registered in Coates Herd Book (Beef) under the following special provisions of the (Beef) Grading register:

See rule 26
Dairy Dam vs Beef Herd Book

100% - Beef progeny (male and female) pure
87.5% but less than 100% - Beef progeny (female only) Grade C
75% but less than 87.5% - Beef progeny (female only) Grade B
50% but less than 75% - Beef progeny (female only) Grade A

26. Grading up register:

It has been the philosophy of the Society to allow and encourage after visual inspection the introduction into the Herd Book of non-registered special female Shorthorn type and colour animal considered to be of special value to the breed and described as a Special Foundation Cow.

Where a member seeks to register an animal as a Special Foundation Cow, the following regulations shall apply:

a) The member shall request that the Society appoint an inspector to inspect the proposed animal(s). In exceptional cases photographic evidence may be accepted at the discretion of the Society.

b) The member shall provide such information as the inspector and the Society shall require.

c) If in the opinion of the inspector, the proposed animal is of sufficient special quality to be introduced into the Herd Book the inspector shall verify the identity and the UK Passport Number and register the Special Foundation Cow. 

GRADE A (One Top Cross)

Female progeny only of a Beef Shorthorn Bull registered in Coates Herd Book (Beef) out of a Special Foundation Cow approved by inspection by the Society to be registered in a Grade A register. The female calf to be recorded as suffixed with the “GRADE A”. The dam to be identified on the pedigree certificate by the cattle passport number and “Special Foundation Cow” suffixed to its common name.

GRADE B (Two Top Crosses)

Female progeny of an animal registered in Grade A, by a bull registered in Coates Herd Book (Beef) to be registered in a Grade B register if of Shorthorn type colour and conformation. Such calves to be recorded as suffixed with “GRADE B”.

GRADE C (Three Top Crosses)

Female progeny of an animal registered in the Grade B by a bull registered in Coates Herd Book (Beef) to be recorded in Grade C register if found to be of Shorthorn type colour and conformation. Such calves to be recorded as suffixed “GRADE C”. Progeny (male and female) of an animal registered grade C to enter Coates Herd Book (Beef) in the appropriate section.

27. All grade females registered in Coates Herd Book (Beef) are not eligible for showing in pedigree Beef Shorthorn classes and if entered for Society sales they will be sold at the end of the sale.

28. The Beef Shorthorn Cattle Society shall reserve to itself by its board of directors the sole and absolute right to interpret these and other guidelines, rules, regulations or conditions and to settle or determine all matters in regard to or otherwise arising out of the business of the Beef Shorthorn Cattle Society.

Registration rules appertaining to the genetic defect Tibial Hemimelia effective from 3rd October 2007

29. All animals imported into Coates’s Herd Book (Beef) including animals from Coates’s Herd Book (Dairy) must be tested TH free.

30. Imported embryos will only be accepted for registration in Coates’s Herd Book (Beef) if the sire and dam have been tested TH free.

31. Progeny from imported semen will only be accepted for registration in Coates's Herd Book (Beef) if the donor bull has been tested TH free.

32. All samples of blood sent for testing will require a result release form to be included giving permission for the results to be sent to the Beef Shorthorn Cattle Society. All TH results will be published on the Beef Shorthorn Cattle Society website.

33. Progeny of TH carriers, or progeny of animals deemed by the Beef Shorthorn Cattle Society to be “at risk” * must be TH tested in order to be accepted for registration in Coates’s Herd Book (Beef). From 1st March 2008, no TH carrier animals will be accepted for registration into Coates’s Herd Book (Beef).

34. Any TH carrier animal previously registered with the Society and transferred to a new owner will have the pedigree certificate stamped with the words "TH Carrier".

35. TH carrier animals or animals deemed by the Beef Shorthorn Cattle Society to be "at risk" * cannot be sold at Society sales.

36. All animals submitted for entry to the grading register as foundation animals must be tested TH free.

37. The Beef Shorthorn Cattle Society reserves the right to insist on a TH test, at the breeder's expense for any animal registered with the Society or submitted for registration.

* At risk animals are defined as animals whose pedigree contains an unbroken line to a known TH carrier.

The Society accepts no liability for any misunderstanding or misinterpretation. Members are advised to contact the Society on any points for clarification.


Notes for Sale/Auction Catalogues

The Beef Shorthorn Cattle Society has previously sanctioned the use of Maine Anjou cattle (a French breed of Shorthorn derivatives) in a controlled breed improvement programme. That successful programme is now complete and has been closed (Oct 1999). All calves born on or after 1st January 2001 shall be registered in the Coates Herd Book (Beef) with no mention of percentage (pertaining to Maine Anjou influence) provided that both parents are previously registered in Coates Herd Book (Beef). Purchasers who are interested in the influence of Maine Anjou in any prospective purchase are invited to inspect the four-generation pedigree certificate or contact the Breed Secretary for further details. Cattle born before 1st January 2001 will continue to display the percentage of pure Shorthorn blood on their certificate.